HEARTLAND POLISH ANNUAL MEETING MINUTES 9-19-09
Heartland Polish held it's annual meeting Saturday September 19, 2009.
In attendance: President Pat Glenn, Vice President Dean Campbell, Secretary/Treasurer Bobby
George, Director Carol George & Youth Director Tanner Baird. Absent was Director Bobbi Brown.
Families in Attendance: Glenn, George, Campbell, Baird, Kilander, Birky & Lowe.
- President Pat Glenn called the meeting to order at 3:57pm. Motion was made to accept 2008
Minutes as published. Motion Keith Rockwood, 2nd Leon Kilander. (Note Minutes are
viewable on the clubs website at www.heartlandpolish.com.)
- Motion was made to accept the financial status as published in the monthly newsletter.
Motion Keith Rockwood, 2nd Leon Kilander.
- Webmaster/Newsletter editor Bobby George explained how the troubles we had previously
had about updating the newsletter/webpages had been solved, except for the show received
in the last 24 hours the website and the sweepstakes points were up to the minute. Show will
be processed as soon as the South Bend specialty paperwork has been completed.
estimated at under 72 hours.
- Upcoming specialties were discussed and the California members were acknowledged for all
their hard work for the HPRC out in California. The board noted when they decide to send in
the charter for the Golden West Polish Rabbit Club, HPRC will provide a donation of the
charter fee amount for all the work and raffles these members went through for the great
little Polish rabbit and supporting Heartland Polish Rabbit Club.
- Clubware committee discussed that the request for comments had little to no responses,
Their goal is Heartland shirts or sweats, and shirts for the 2011 Lafayette Polish National.
- 2011 Nationals were discussed and Debra Baird gave a great report on the banquet facilities
and options to be looked into. Debra and husband Nickie mentioned a restaurant across
from the fairgrounds that would be willing to go above and beyond to cater us the meals. A
posibility of renting the kitchen area of the fairgrounds is also a possible option. It was
decided we would keep working on this and really step it up after the Colorado National in
2010. There is a wonderful restauraunt that we are looking at that is more than willing to
cater or open for later hours whatever we decide as the time nears.
- President Glenn brought up having a HPRC Hall of Fame, this brought on a lively discussion
and was tabled at this time until more info and requirements could be shared.
*** President Glenn Excused herself for her local club needing her assistance as she is their club,
AND show secretary. Dean Campbell fills in as President from this point forward***
- Cooping at 2011 Nationals was discussed, with the size of the showroom most members
would probably just carrying case their rabbits.
- HPRC Raffle basket for youth scholorship fund was discussed, this was decided to be a board
project to gather area university wear and other things to go along with the basket
purchased by HPRC. Keith Rockwood offered to transport the basket for the club.
- EMAIL voting was discussed, the idea was NOT for election purposes but for general opinion
gathering and member approval. tabled for more information to be obtained.
- Matching entries to host clubs fees at specialties were discussed, membership voted to
maintain the current fees instead of matching host club.
- The question was asked if a member expires are they still eligible for their earned award.
Membership voted yes.
- Membership voted that youth showing in OPEN shows will earn OPEN points even if no youth
show is available (question regarded FAIR shows mainly).
2008-2009 HPRC Seasonal awards were handed out to members in attendance.
YOUTH: 1) Mitch Campbell (MI); 2) Kasey Peterson (CA); 3) Tiffany McCord (MI); 4) Taylor, Tanner
& Kasey Baird; 5) Kelsey Brown (OH).
OPEN: 1) Pat Glenn (IN); 2) Bobby & Carol George (IN) 3) Adam McCabe (WI) 4) Carolynn Shaffer
(IN); 5) Becky Skirvin (IN).
Tiffany's award was given to Keith Rockwood as he was planning on seeing her at a show, Keith also
is transporting Kasey Peterson's to California, Bobby & Carol George have Kelsey Brown's, Becky
Skirvin's and Carolynn Shaffer's.
Motion to Adjourn by Keith Rockwood, Seconded by Mitch Campbell.
Meeting adjourned at 5:10pm.
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